SUGGESTIONS FOR A SUCCESSFUL BID
When submitting bids it is essential that all requirements
of the bid are completed as specified. Please read all instructions and be
aware of all timelines, so that you do not miss any important details.The following are suggestions for submitting a successful
bid to the City of Long Beach:
- It is
important to understand the Instructions concerning signatures
- Bid must
be signed by two corporate officers if the bidder is a corporation unless
accompanied by a corporate resolution.
- All pages
of the Invitation to Bid should be submitted as required.
to Bid document must be completed as required.
Acknowledgment should be submitted when required; i.e., companies located
outside of the state of California or companies that do not have a business
operation with an established address within California (must be same address
as shown on Invitation to Bid; P.O. Boxes are not acceptable) are required to
submit a Notarial Acknowledgment of Corporate Officer or of the authorized
person that has signed the bid.
- NOTE: Only one signature will be required of the
"Principal,” if the principal is a partnership, sole proprietary
(individuals) or limited liability company.
bonds are required (Labor & Material or Performance Bonds), and Notarial
Acknowledgments should be submitted. Three acknowledgments are required; two
for the Principal (company submitting the bid), and one for the Surety (bonding
company). If the Principal is a corporation, the signatures of two corporate
officers are required for Labor & Material and Performance Bonds. Labor
& Material and Performance Bonds are only required of companies that are
being considered for an award (they are not required when Invitation to Bid is
- NOTE: Bid Bonds require only two acknowledgments; one for
the Principal (company submitting the bid), and one for the Surety (bonding
must be submitted on City of Long Beach forms.
- The title
of the individual signing the Invitation to Bid needs to match the title shown
on the Notarial Acknowledgment; (i.e., the signature on the Invitation to Bid
appears to be the President. The same signature should appear on the Notarial
references are required, they should be submitted with the completed bid.
- Bids must
be submitted on the date and time stipulated on the bid and to the proper
location (City Clerk's Office - Plaza Level of City Hall).
should allow for firm pricing when submitting Invitation to Bid as required.